10 Steps to create a successful video: Schedule, Scout Find Crew

So we have come up with an idea, done our research, and created our roadmap. Great!

Now we get into the logistical planning process, or Steps 4, 5, & 6.

Step 4: Plan and Schedule
Plan and schedule what you will shoot and where you will be filming. You may need to obtain permission to videotape at some locations, such as state or national parks, or private property. Ask for permission, in writing, for more dates than you will need to shoot in case weather or other circumstances interrupt your schedule. Maybe you need permits depending on where you will be filming. Proper planning helps to ensure you are not wasting your time, on-camera talent time, and crew time.

Step 5: Scout Your Location and Reserve Equipment
Scout the location before the shoot and talk to a contact person there.
Find out and write down:

• Will you need additional lighting? Is the electrical supply capable of supporting additional high voltage lighting?
• Where are the electrical outlets? How many AC extension cords, power strips, and adaptors will you need to bring with you? Will you need batteries or a camera power supply unit?
• What mics will work best for the event and space? Will you need mic accessories, such as stands, a boom, or a windscreen?

When shooting an event or performance you should also find out:

• Where can you put the camera for the best shots – and so you won’t interfere with the audience?
• Will the sound be amplified with speakers? Is there background sound that should be minimized? Can you plug in directly to the audio board at the event? If so, remember to check out a Direct Box.
• Will you be allowed to bring in more light?
• Can you get into the building or space to set up one or two hours before the event begins? (You will need this to ensure enough setup and test time!)

Step 6: Find a Crew
Before you jump in and produce your program, think about this first: Producing a TV show is not a one-person thing. You can’t be in front of the camera, behind the camera, and in the director’s chair all at the same time.

A lot of people have pulled crews together over the years and produced great shows and wonderful series.

There are several ways to find a crew:

• Volunteer on other people’s productions, make contacts and ask them to work on your show.
• Ask the staff and other producers to recommend crew members.
• Encourage people in the community who are interested in the type of program you are producing and get them involved with video production training classes.

Pre-Production is one of the most important stages in the overall production process. If you have any questions along the way, be sure to Ask Jack!

Stay Tuned for Step 7 through Step 10 on our next blog post!

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